Tax & TRA

VAT Refund in Tanzania: Who Can Claim, How to Apply and When TRA Must Pay

Cover: VAT refund in Tanzania under the VAT Act Cap. 148 R.E. 2023, sections 85 to 89, and the Tax Administration Act
Part V(e) of the VAT Act and Part X of the Tax Administration Act govern refunds of excess input tax. As at 17 October 2026.
Direct answer

Who can claim a VAT refund in Tanzania? On the Mainland, any VAT-registered person whose input tax exceeds output tax can claim under the VAT Act, Cap. 148 R.E. 2023. Exporters and other mainly zero-rated suppliers may claim at once under section 86. Others carry the credit forward for six tax periods first. TRA must decide within 90 days and pay within 14 days of deciding.

This guide maps the refund sections in the 2023 revised edition, sets out the conditions and documents TRA expects, explains interest on late refunds and the Finance Act 2026 position, and treats Zanzibar separately. A worked example uses shilling figures.

What the law says about VAT refunds

A VAT refund arises when the VAT a business paid on purchases and imports exceeds the VAT it charged on sales. The Act calls the monthly result the "net amount". When it is negative, TRA owes the business money.

The Mainland rules sit in two Acts. The Value Added Tax Act, Cap. 148 R.E. 2023, published by the Tax Revenue Appeals Board, sets who qualifies and when. The Tax Administration Act, Cap. 438 R.E. 2023 sets the general machinery for refund applications, decisions and payment.

Section 71(4) of the VAT Act links the two steps. The Annual Supplement 2025 text, printed under the Attorney General's authority on 28 October 2025, reads that a negative net amount "shall be carried forward" under section 85, "unless an immediate refund is allowable under section 86."

So the default is carry forward, and an immediate refund is the exception. Part V(e) adds refunds for overpayment, the application rules and a route for diplomats.

Who is affected

Only a registered taxable person can claim input tax. Our guide to TIN and VAT registration sets out the threshold.

Which sections govern refunds after the 2023 revision?

The Revised Edition 2023 renumbered the VAT Act from section 56 onwards, yet older notes and forms still cite the 2014 numbers. We compared the VAT Act 2014 as enacted with the R.E. 2023 arrangement of sections.

SubjectVAT Act 2014R.E. 2023
Net amount; carry forward unless immediate refunds.67(4)s.71(4)
Timing of input tax credits; six-month limits.69s.73
Carry forward of negative net amounts.81s.85
Refund without carry forwards.82s.86
Refund for overpayments.83s.87
Application for refundss.84s.88
Refund to diplomats and international bodiess.85s.89
Deferral of VAT on imported capital goodss.11s.11

In the Tax Administration Act, refunds sit in Part X: section 82 (application), section 83 (decision), section 84 (payment) and section 85 (short levy or erroneous refund). The 2019 consolidation numbered these sections 71 to 74.

Who can claim a VAT refund in Tanzania?

The Act gives four routes. Each has its own condition and timing.

RouteSection (R.E. 2023)ConditionWhen to apply
Refund after carry forwards.85Negative net amount carried forward for six or more tax periods and above the prescribed minimumAfter the sixth period, within three years
Refund without carry forwards.8650% or more of turnover zero-rated; or 50% or more of input tax relates to zero-rated supplies; or the Commissioner General accepts that the business regularly runs negativeFor the period in which the negative amount arises, within three years
Refund for overpayments.87More was paid than the net amount, or output tax was overstated or input tax understatedWithin three years of the overpayment
Diplomats and international bodiess.89Exempt under a treaty, the Vienna Convention or an assistance agreementOn the prescribed form, endorsed by the foreign affairs ministry

The conditions are taken from the operative text of the 2014 Act, sections 81 to 85. For the immediate route, section 82(1) of that text says a person is entitled where "fifty percent or more of the person's turnover is or will be from supplies that are zero-rated". The second limb covers a person whose input tax is mostly incurred "on acquisitions or imports that relate to making supplies that are or will be zero-rated".

The third limb is discretionary: a business whose nature "regularly results in negative net amounts". A qualifying person may also carry the amount forward and claim later.

Independent notes read the rules the same way. Mwebesa Law Group (27 January 2025) and Auditax International (updated 19 February 2025) both describe the six-period carry forward and the 50% zero-rating tests.

Exports are zero-rated at 0% (F0241), while local sales carry 18% (F0239). That gap keeps exporters in a refund position most months.

How does the six-period carry-forward work?

The input tax window. Section 73(2) says input tax "shall not be deducted or credited after a period of six months from the date of tax invoice, fiscal receipt or other evidence". This limits when a purchase can enter a return. Miss the window and the credit is lost, whatever the refund route. Register line F0245 records the same rule. Our guide to the monthly VAT return explains how to track it.

The carry-forward period. Once input tax is in a return and produces a negative net amount, section 85 governs. The oldest negative amounts are used first against later positive returns. A balance left after "six consecutive tax periods" may be claimed as a refund, if it meets the minimum amount the regulations prescribe.

Below that minimum, the balance keeps carrying forward. Above it, the business may still elect to carry forward. A credit used against future output tax avoids a refund audit, but is recovered only as fast as sales grow.

We did not find the prescribed minimum amount this session; confirm it with TRA.

Can an investor recover VAT on capital goods?

Yes, by one of two routes. The cheaper route avoids paying the VAT at all.

Deferment under section 11. A registered person may apply to defer VAT on imported capital goods. The R.E. 2023 text requires, among other conditions, that at least ninety percent of the applicant's turnover is taxable supplies. The Commissioner General must decide within fourteen days. An applicant with outstanding returns or tax must be refused. TRA's VAT page stresses that deferment "is not automatic".

The R.E. 2023 proviso said deferment would "cease to apply on the 30th day of June, 2026." Section 93 of the Finance Act, 2026 deleted that proviso from 1 July 2026. It also added a condition that the person meets any requirements the Minister prescribes by order in the Gazette. Clyde & Co (3 July 2026) confirms that the planned cessation "has been abolished".

Input tax and refund. Without deferment, import VAT of 18% (F0312) is paid at customs and claimed as input tax. With few sales during construction, the return runs negative. The investor waits six periods under section 85, or asks for section 86 treatment.

Since the Finance Act 2025, input tax on an import is claimable only where the VAT has been paid, as EY's Finance Act 2025 analysis (4 August 2025) records. Investors holding a TISEZA certificate may also hold VAT exemptions on listed goods. TISEZA charges a facilitation fee of 5% of the VAT exempted (F0382). Our note on VAT and import duty exemptions covers those reliefs.

What does a refund application need?

Section 88 requires the application in the form the regulations prescribe, with the supporting information they list. The VAT (General) Regulations 2015 add a certificate of genuineness, according to PwC Tanzania's August 2015 newsletter on the Regulations. TRA's VAT page lists the current documents.

DocumentWho needs itSource
Refund application form (ITX260.02.E) and refund checklist (ITX261.02.E)All applicantsVAT Regulations 2015 (PwC, Aug 2015); TRA VAT page
Certificate of genuineness from an auditor registered with the NBAA and with TRA as a tax consultantAll applicantsTRA VAT page; PwC Worldwide Tax Summaries
Auditor's working showing how the claimed amount was computedAll applicantsTRA VAT page
Single Bill of Entry, bill of lading, airway bill or road consignment note, and landing certificateExporters and other regular repayment tradersTRA VAT page
EFD receipts or tax invoices for the input tax claimedAll applicantsTRA VAT page; VAT Act s.73(3)
Endorsement by the ministry responsible for foreign affairs and supporting invoicesDiplomats and international bodiesTRA VAT page

Every input credit must rest on a valid tax invoice or fiscal receipt held when the return is filed. That is the rule in section 73(3). Our guide to EFD receipt rules sets out what a valid receipt must show.

TRA's VAT page still says the refund application "is done physically", though returns moved to IDRAS on 9 February 2026, as PKF Eastern Africa (5 February 2026) reported. Ask the tax office whether a claim is lodged in IDRAS, on paper, or both.

How long does TRA have to decide and pay?

The statutory clock has three stages. The register records them as NEW-02-23.

StageTime limitSource
Lodge the applicationWithin three years of the end of the period (carry forward or immediate refund) or of the overpaymentVAT Act s.88 (2014 text s.84(2)); TAA s.82(3); NEW-02-23
Commissioner General decides and notifies in writingWithin 90 days of receiving the applicationVAT Act s.88; TAA s.83(1); NEW-02-23
Decision after TRA asks for more informationWithin 30 days of receiving the informationTAA 2019 text s.72(5)
Refund paidWithin 14 days of the decision, after set-off against other tax owedTAA 2019 text s.73(1); NEW-02-23
Diplomats and international bodiesDecision and payment within one tax period of the applicationVAT Act s.89 (2014 text s.85(3))

A refund is not paid unless every VAT return has been filed, and TRA may first apply it to any tax, interest, penalty or fine owed. The TanzLII consolidation of the Tax Administration Act as at 30 November 2019 carries the 14-day payment rule.

The Commissioner General may decide on the papers without an audit. A refusal or reduction must give reasons and state the right to object.

Is interest paid on a late VAT refund?

The 2019 consolidation of the Tax Administration Act says interest is payable on a refund. It is computed at the statutory rate, from the date of the refund decision to the date of payment. The R.E. 2023 arrangement places this in section 84. We could not read the full R.E. 2023 text of section 84 this session, so treat the wording as one to verify.

The statutory rate is the Bank of Tanzania discount rate. The register records 8.75% for the third quarter of 2026 (NEW-02-09). The rate for October to December 2026 was not confirmed at publication.

TRA's VAT page gives a different basis. It says interest on late refunds is paid "at the commercial bank lending rate determined by the Central Bank". That wording does not match the Act. Where the page and the Act differ, the Act governs. Cite the section in any claim for interest.

The Act also cuts the other way. An erroneous refund can be demanded back within five years, or at any time after fraud. A false claim costs 50% of the shortfall, or 75% if knowing or reckless (NEW-02-11). See our guide to TRA penalties and interest.

What changed in the Finance Acts 2024 to 2026?

The 30-day promise needs care. The 2026/27 Budget speech proposed that approved refunds be paid within 30 days, with interest after that. KPMG's June 2026 budget brief records the proposal. PwC's Finance Bill 2026 alert notes that the Bill gave no section for it and proposed a new section 88A to let TRA suspend refunds.

African Arguments on AllAfrica (14 August 2026) and the US International Trade Administration (19 August 2026) describe the 30-day rule as law, but name no instrument. The Finance Act 2026 text contains neither that rule nor section 88A. Until TRA or a Gazette notice confirms it, plan on the 90-day and 14-day clock.

How does Zanzibar handle VAT refunds?

VAT is not a Union matter. Zanzibar levies its own VAT under the Value Added Tax Act No. 4 of 1998, administered by ZRA, which published a consolidated text to June 2025 on 19 September 2025. We found no newer Zanzibar VAT Act; Auditax International (15 July 2025) cites the same Act.

PointMainland TanzaniaZanzibar
AuthorityTRAZRA
LawVAT Act Cap. 148 R.E. 2023; TAA Cap. 438VAT Act No. 4 of 1998, consolidated to June 2025
Standard rate18% (F0239)15%; 18% on banking, insurance, telecoms and certain digital services (F0246; ZRA)
ExportsZero-rated (F0241)0% (ZRA VAT page)
Registration thresholdTZS 200 million in 12 months or TZS 100 million in 6 months (F0242)TZS 100 million a year (F0246)
Filing systemIDRASZIDRAS
Refund conditions and timelinesVAT Act ss.85 to 89; TAA ss.82 to 85Not stated on ZRA's VAT page; confirm with ZRA

The ZRA VAT page lists rates and the ZIDRAS portal but says nothing on refunds. We did not read the refund sections of the 1998 Act, so Zanzibar refund rules are stated here as unknown.

One pending change matters for hotel investors. The Zanzibar Finance (Public Revenue Management) Bill, 2026, gazetted on 16 April 2026, would deny input tax to registered tourism and hotel businesses on construction, renovation and capital goods. We have not confirmed whether it was passed in that form.

Each Act credits only its own tax: Zanzibar input tax is claimed from ZRA, Mainland input tax from TRA. Our comparison of Zanzibar and Mainland VAT explains the two registrations.

Worked example: an exporter's refund in TZS

Mlima Fresh Ltd is a hypothetical avocado exporter registered for VAT in Kilimanjaro. Each month from October to December 2026, its figures are the same:

The monthly net amount is TZS 18,000,000 less TZS 60,000,000, a negative TZS 42,000,000. Export sales are 90% of turnover, above the 50% test in section 86. The company may claim each month without carrying forward. It chooses one claim for the quarter: TZS 42,000,000 × 3 = TZS 126,000,000.

StepDate or amount
Returns for October, November and December filedBy 20 November 2026, 20 December 2026 and 20 January 2027 (F0245)
Refund application lodged with certificate of genuineness26 January 2027
Refund claimedTZS 126,000,000
Set-off of PAYE arrears on the ledgerLess TZS 4,500,000
Net refund dueTZS 121,500,000
Latest decision date (90 days)26 April 2027
Latest payment date (14 days after decision)10 May 2027

Suppose TRA decides on 26 April 2027 but pays 60 days later. At the third-quarter 2026 statutory rate of 8.75% (NEW-02-09), simple daily interest is TZS 121,500,000 × 8.75% × 60/365 = about TZS 1,747,603. This is an illustration. The rate for 2027 will differ, and TRA's computation governs.

Now take a hypothetical investor importing a production line with a taxable import value of TZS 2,000,000,000. Import VAT at 18% (F0312) is TZS 360,000,000. With section 11 deferment, none is paid at the border. Without it, the investor waits six periods, then up to 90 days for a decision and 14 days for payment: about nine to ten months of working capital.

What to do now

  1. Confirm the route. Measure the share of zero-rated turnover and of input tax on zero-rated supplies. At 50% or more, plan an immediate claim under section 86; otherwise plan for section 85.
  2. Clean the input tax. Match every credit to a fiscal receipt, tax invoice or customs entry dated within six months of the return that claims it.
  3. File every return. Check IDRAS for missing or late returns on all tax heads, and clear arrears that TRA would otherwise set off.
  4. Assemble the export file. Gather the bill of entry, transport documents and landing certificates for each zero-rated sale in the claim period.
  5. Engage the auditor early. Book an NBAA-registered auditor who is a TRA tax consultant to issue the certificate of genuineness and the working.
  6. Lodge and diarise. Lodge the application, keep proof of the date received, and diarise the 90-day decision date and the 14-day payment date.
  7. Answer queries fast. Reply to any TRA information request promptly, because the 30-day decision period runs from receipt of the information.
  8. Object if refused. A refusal or reduction is a tax decision. Lodge an objection within 30 days (NEW-02-19), and route any appeal through an advocate.

Key dates and deadlines

Figures used in this guide

ItemFigureRegister IDLegal basis
VAT standard rate, Mainland18%F0239VAT Act Cap. 148 s.5
Zero rate on exports0%F0241VAT Act zero-rating provisions
VAT on imports18% Mainland; 15% ZanzibarF0312VAT Act Cap. 148
Return and payment date; six-month input tax limit20th of the following month; six monthsF0245VAT Act Cap. 148 ss.70, 73
Zanzibar VAT15%; threshold TZS 100 million a yearF0246Zanzibar VAT Act (pointer)
Withholding VAT3% goods; 6% servicesF0233VAT Act s.5(5)
Refund timelinesDecision 90 days; payment 14 days; claim within 3 yearsNEW-02-23TAA Cap. 438
Statutory interest rate, third quarter 20268.75%NEW-02-09TAA Cap. 438 s.3
False or misleading statement penalty50% or 75% of the shortfallNEW-02-11TAA Cap. 438 s.90
Objection time limit and deposit30 days; greater of undisputed tax or one thirdNEW-02-19TAA Cap. 438 s.62
TISEZA facilitation fee on VAT exemptions5% of the VAT exemptedF0382GN 466 of 2025, Second Schedule

The full schedule of official charges is in our government fees handbook, with fees stated at 26 September 2026.

How Zatra helps

Zatra's tax regulatory compliance team keeps returns, receipts and export files in the order a refund audit expects. Our TRA tax audit and dispute service prepares the claim, coordinates the auditor's certificate, answers TRA's queries and prepares an objection where a refund is refused or cut. Businesses not yet registered start with our TIN and VAT registration service. Fixed packages are on our pricing page.

VAT, interest, penalties, appeal fees and the auditor's certificate are paid to TRA, the Board or the auditor at the official or quoted amount. These charges are separate from Zatra's professional fee and are never marked up.

TRA decides refunds, and TRAB and TRAT decide appeals. Zatra prepares and coordinates the file; it does not decide or guarantee any authority's outcome. Representation before TRAB or TRAT, a prosecution, a seizure of goods or a formal legal opinion goes to an advocate on our team. Our guide to appealing a TRA assessment explains that path.

Sources and status

Accurate as at 17 October 2026. Figures are from the Zatra fee register at 26 September 2026; legal text is from the versions listed below.

Figures to confirm before you act

This article is general information based on official sources available at the date of publication. It is not legal, tax or financial advice. Laws and notices change. Verify with the issuing authority or consult Zatra before acting.

Frequently asked questions

Can a business that is not VAT-registered claim a VAT refund?

No. Only a registered taxable person can claim input tax, so only a registered person can be in a refund position. An unregistered buyer bears VAT as a cost. PwC notes that input tax on goods bought in the six months before registration may be claimed up to the third return after registration.

Can a VAT refund be paid in US dollars?

The Act computes VAT in shillings, and TRA's VAT page says refunds are paid through TISS or to the taxpayer's bank account. The page does not mention foreign currency refunds, so plan for TZS to the account on the TRA record. Make sure the bank details in IDRAS match the company's current account before the decision date.

Does a refund claim trigger a full TRA audit?

Not always. The Commissioner General may decide on the papers, relying on the auditor's certificate. Large or unusual claims are often verified on site. A clean file, with receipts and export documents indexed to each return, shortens that check and limits the questions TRA raises.

What happens to a refund if TRA later finds an error?

TRA can demand an erroneous refund back as if it were tax, normally within five years, or at any time where fraud caused it. A false claim also attracts a penalty of 50% or 75% of the shortfall. Correct errors by amendment before TRA finds them.

Can a company sell or transfer its VAT credit to another company?

We found no provision that allows it. The refund sections let the taxable person who carried the negative amount apply for it. On a sale of a business as a going concern, confirm the treatment with TRA in writing before signing, and price any credit at risk.

Can an exporter claim a VAT refund every month?

Yes, with approval. PwC Worldwide Tax Summaries notes that businesses in a consistent refund position, such as exporters, may apply for approval to lodge refund claims monthly. Each monthly claim still needs its own certificate of genuineness and supporting documents, so weigh the audit cost against the cash benefit.

Can Zatra speed up a delayed refund?

Zatra can check that the file is complete, follow up with the TRA office, and prepare a written reminder citing the statutory deadlines. The decision and its timing stay with TRA. If a refusal leads to a dispute, an advocate takes the objection or appeal forward.

Sources & regulators

Verify before filing: Rates, forms and thresholds move by Finance Act, Government Notice and portal revision. Confirm the live schedule on the mandate-holder portal before you budget or submit. Law-firm alerts and Big Four notes are discovery only.

Brief the desk

This Insights page is orientation. TRA tax audit and dispute support is the commercial desk for the same facts. Zatra’s fee stays on its own line, separate from government, bank and regulator charges. Approvals are not guaranteed.

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Disclaimer

This article is informational orientation. It is not legal, tax or investment advice and not a government decision. Tanzanian instruments move by Act, Government Notice, Finance Act and portal revision. If a sentence here disagrees with the live mandate-holder, the mandate-holder wins. Zatra Consultants Limited does not issue licences, permits, tax clearances or approvals, and gives no assurance of any regulatory or banking outcome. Professional fees are published only on /pricing/.

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